Page 161 - DLIS101_LIBRARY_AND_INFORMATION_SOCIETY

Library and Information Society

Notes activities also came under this head. The increase in salary, driving and other allowances results in
substantial increase in the maintenance grant. Besides there are increases in tariffs, costs and prices
also. The increase in the cost of maintenance of equipment, particularly imported equipment, and
purchase of journals is very high. In the case of many universities, maintenance of buildings more
than ten years old and replacement of old equipments require special support.

Policy

Each central university and institutions deemed to be university has a Finance Committee comprising
representatives of the university, local educationists and a nominee each from UGC and the Ministry
of Human Resources Development (HRD) (usually the Financial Advisor). In the case of central
university, it is headed by Vice-Chancellor. It is responsible for the preparation of maintenance and
development budget.
The prevailing practice is that all items of recurring expenditure in a current plan period and
sanctioned by UGC on the basis of approved norms are included at the end of the plan period in the
nonplan sector under same norms and patterns.

Practice
For maintenance grants, the university prepares the budget and revised budget in September-October
and get them duly approved by the Finance Committee and Executive Council. The representative
of UGC and the Financial Advisor ensure that the proposals included in a budget are in accordance
with the guidelines on the subject. The maintenance grants are subject to negotiations between the
UGC, the HRD Ministry and Planning Department.

Development Grants
These are sanctioned to universities for their expansion activities and for developing new
programmes. As the universities develop, their maintenance grants but size of development grants
does not increase proportionately.

Nature and structure of Development Grants
Plan grants are essential in the nature of ad-hoc grant provided once in five years by UGC to the
central universities on the basis of negotiations. The UGC while providing grants to individual
central universities takes into consideration their special needs and circumstances. After approval
of the five year plans of the universities, the UGC determines their annual programmes and the
release of funds.
The Plan assistance is provided for both teaching and non-teaching staff (only above the pay scale
of ` 2200 to ` 4000-unrevised/ ` 8000 to ` 13,500-revised). It is for the laboratories, special office
equipments, construction of new buildings like, academic, administrative, staff quarters, hostels,
guest houses and major repairs/renovations of old buildings. Plan grants are also for the Campus
development UGC funding of institutions of higher education, Punnayya Committee Report, 1992-93
(construction of roads, electricity, water and sewage lines, plantation, etc.), basic medical facilities
and student amenities (canteen, recreation room, counselling centres for students). Apart from this,
universities having engineering/technology departments receive separate grant available to UGC
from All India Council of Technical Education (AICTE).

Procedure
In the case of development grants, UGC analyses past performance of central universities, their
lines of development and needs. UGC also estimates the availability of resources based on allocation

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