Page 87 - DLIS104_MANAGEMENT OF LIBRARIES AND INFORMATION CENTRES

Management of Libraries and Information Centres

Notes The most economical and fast way of entering accession number is to use a mobile bar code/wand
reader to scan accession numbers of books from the bar code stickers in the books. But bar code
system is yet to pickup in this country. The most popular and fairly reliable and quick manual
method is to verify stock based on shelf list. This method requires an up-to-date shelf list. All these
methods presuppose closing library for verification purpose. Yet another shelf list based method
which does not require closing down the library but ensures reasonably economical, quick and
dependable stock checking is to have two card systems. In this method two different color book
cards are prepared for each document and one of them is maintained as shelf list card and the other
kept in book. At the time of stock verification these two book cards are exchanged. This method
allows for simultaneous working of many batches as both shelf list and documents are arranged in
the same sequence and also allows for rectifying errors of stock verification at a later date.

Task Make a chart for Methods of stock verification.

Self Assessment

Fill in the blanks:
1. Dewey Decimal system is invented by .................... .
2. .................... increases the durability of books as well as making the materials easier to use.
3. .................... used to periodically check and account for the documents acquired by a library.
State whether the following statements are true or false:
4. Dewey Decimal system invented by Melvil Dewey.
5. Library binding is the term used to describe the method of binding serials and rebinding
paperback or hardcover books within libraries.

13.3 Summary

Dewey Decimal System, invented by librarian Melvil Dewey, is widely used in small
libraries. Library binding is the term used to describe the method of binding serials, and
re-binding paperback or hardcover books, for use within libraries.
Stock verification or physical verification is to periodically check and account for the
documents acquired by a library.
Cultivating the public’s awareness of the need to treat library materials with careful han-
dling may be one of the most difficult tasks faced by library personnel.

13.4 Keywords
Stack Maintenance : This unit is responsible for shelving newly received materials and re-shelving
from various sources.
Library Binding : It is the term used to describe the method of binding serials and rebinding
paperback or hardcover books, for use within libraries.

13.5 Review Questions

1. Write a short note on planning and polices.
2. Explain the steps for stack maintenance.
3. Define Library Binding.
4. What is stock rectification?
5. Explain stock verification.
6. What are the advantages of stock verification?
7. Explain the methods of stock verification.
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