Page 173 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes 9.4.4 Job Analysis

The work of the Accession Section in relation to the above factors consists of the following
items:

Ordered Books
Supply Scrutiny Work

Wrong Supply Work
Bill Passing Work
Accession
Collating Work

Transmission Work
Accessioning Work

Unsolicited Gift Books
Gift Accepting
Donation Card Writing
Donation Acknowledging

9.4.5 Accession Procedure

The following jobs are involved in accessioning:

Arranging the bills and the books in a parallel sequence
Entering details in the accession register

Writing the accession number on each book
Certifying the bills
Transmitting the bills for passing work

Transmitting the books for processing
Noting and filing the cards.
Documents are entered in the Accession Register date-wise according to their receipt in the
library. All purchased books are entered in the order of the bills. For this purpose, the bills have
to be first arranged in the ascending order of their dates. Books covered by each bill then have
to be arranged and kept in the order in which they are listed in the bill. Book after book and bill
after bill are then entered in the Accession Register keeping the Accession Numbering running
continuously. The Accession Number getting assigned to each document entered in the Accession
Register will be a unique number which can identify that document. The Accession Number is
then written legibly on the verso of the title page of the book and, if necessary, on a clue page.
The same number is then noted in the bill against the item. After entering all the items covered
by one bill a certificate must be famished on the bill which should read as follows:

“Certified that all the books as per the bill have been duly entered in the Accession Register vide
numbers from………….to……….”

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