Page 193 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes The call number and the borrower number are recorded in the daily circulation
statistics sheet.
3. Discharging Routine: Discharging is the work of securing books borrowed and releasing
the borrower’s tickets. This routine will involve the following:
When the book is presented at the counter for return, the due date/issue date is
ascertained from the due date slip.
The book card coupled with the reader’s ticket is picked up from behind the
Circulation Work appropriate date guide card from the charging tray.

The due date/issue date is cancelled on the due date slip and the reader’s ticket is
returned to the reader.

The book card inserted into the book pocket and the book is thus discharged and the
reader is absolved of his responsibility.
If the book is returned after the due date, due overdue amount is computed and an
overdue charge slip is given. The reader’s ticket is returned only after the receipt for
the overdue charge is presented.
4. Reserves: ‘Reserves’ constitute a facility of a circulation system by which a reader can
reserve a book that is out on loan. This facility is built into a charging system. The routine
involved is explained below:

If there is a request for reservation of a book in circulation, the reserve ticket is filled up by
the reader and the reserve ticket containing the details of the book and the reader is
inserted into the reader’s pocket in the charging tray. When that book ‘on hold’ is returned
the reserve card along with the book card will be slipped into the book pocket and the
book will be kept in a special sequence and intimation will be sent to the reader who has
reserved the book.

Advantages

The context makes itself explanatory.

Being simple the procedure results in economy of time and efforts. It is estimated that at
least 300 books can be issued per hour.
The issue of reminders and calculation of fines/overdues is simplified.

The statistics of issue can be prepared easily.
Reserves and recalls can be carried out promptly.
No signatures are required at the time of issue or return.

Disadvantages

No permanent record of issue is available.
It is difficult to ascertain the number of books issued to a person as the borrower’s tickets
are scattered.
In case of loss of tickets, misuse is possible as the signature of the reader is not necessary.
Caution and vigilance are necessary while inserting book cards into the readers’ pockets
as there is only one record of issue. Otherwise book cards and readers pockets may be
mismatched.

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