Page 247 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes 13.4 Summary

Library record means a record in any form that is maintained by a library that contains
information regarding the library staff and library material.

Library records may be released for administrative library purposes, including
establishment or maintenance of a system to manage the library records.

A report or account is any informational work made with the specific intention of relaying
information or recounting certain events in a widely presentable form.
Report literature is an important primary source of information, particularly for a research
library.
Bibliographic description is the process of recording details for describing and identifying
bibliographic items.
For bibliographic control, the first principle is standardisation, compatibility and
integration.

Bibliographic record should be constructed according to the agreed rules and standards.
Ranganathan applied scientific method to cataloguing and result was the formulation of
normative principles of cataloguing, called Canons of Cataloguing.

13.5 Keywords

Authority file: It is a file, either on cards or in machine-readable format, in which decisions
involving bibliographic records, particularly for form of entry, are recorded to establish a
precedent or rule for subsequent decisions and to provide for consistency of entries.

Bibliographic Description: Bibliographic description is the process of recording details for
describing and identifying bibliographic items.
Catalogue: The Catalogue is a search and discovery tool that provides results from the library's
online and print collections in a single search.
Collocation: Collocation is a fundamental principle of bibliographic control, the underlying
rationale behind authority work, classification, subject assignments, choice of entry, and so on.
ISBN: The ISBN (International Standard Book Number) is a unique number assigned to a book
title by its publisher for tracking and ordering purposes. An example is: ISBN 0-385-49531-5,
which is the ISBN for Simon Singh's The Code Book, a book about cryptography.
Report: A report or account is any informational work (usually of writing, speech, television, or
film) made with the specific intention of relaying information or recounting certain events in a
widely presentable form.
Shelf List: Shelf list is a list of the books in a library in the order of their location: distinct from
the accessions list and the author and subject catalogues.
Written Reports: Written reports are documents which present focused, salient content to a
specific audience.

13.6 Review Questions

1. Define library records.
2. Explain the various forms of Library records.

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