Page 93 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Benefits of Training Evaluation

Evaluation acts as a check to ensure that the training is able to fill the competency gaps within
the organization in a cost effective way. This is especially very important in wake of the fact the
organizations are trying to cut costs and increase globally. Some of the benefits of the training
evaluation are as under:

Evaluation Ensures Accountability: Training evaluation ensures that training programs
comply with the competency gaps and that the deliverables are not compromised upon.
Check the Cost: Evaluation ensures that the training programs are effective in improving
the work quality, employee behaviour, attitude and development of new skills within the
employee within a certain budget. Since globally companies are trying to cut their costs
without compromising upon the quality, evaluation just aims at achieving the same with
training.

Feedback to the Trainer/Training: Evaluation also acts as a feedback to the trainer or the
facilitator and the entire training process. Since evaluation accesses individuals at the
level of their work, it gets easier to understand the loopholes of the training and the
changes required in the training methodology.
Not many organizations believe in the process of evaluation or at least do not have an evaluation
system in place. Many organizations conduct training programs year after year only as a matter
of faith and not many have a firm evaluation mechanism in place. In Organizations like IBM,
Motorola only, it was found out, have a firm evaluation mechanism in place.

5.3.5 Personnel Records

Personnel records are records pertaining to employees of an organization. These records are
accumulated, factual and comprehensive information related to concern records and detained.
All information with effect to human resources in the organization is kept in a systematic order.
Such records are helpful to a manager in various decision-making areas.
Personnel records are maintained for formulating and reviewing personnel policies and
procedures. Complete details about all employees are maintained in personnel records, such as,
name, date of birth, marital status, academic qualifications, professional qualifications, previous
employment details, etc.

Types of Personnel Records

The different types of personnel records are mentioned below:

1. Records of employment contain applicants past records, list sources, employees’ progress,
medical reports, etc.
2. Wages and salaries records contain pay roll records, methods of wages and salaries, leave
records, turnover records and other benefit records.
3. Training and development contains appraisal reports, transfer cases, training schedule,
training methods.
4. Health and safety records include sickness reports, safety provisions, medical history,
insurance reports, etc.
5. Service records are the essential records containing bio-data, residential and family
information, academic qualifications, marital status, past address and employment records.

88 LOVELY PROFESSIONAL UNIVERSITY