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Unit 11: Library Reports
‘Background Reading’ and listed in alphabetical order using the same format as in your Notes
bibliography.
11.3.12 Acknowledgements
Where appropriate you may wish to acknowledge the assistance of particular organisations or
individuals who provided information, advice or help.
11.3.13 Glossary of Technical Terms
It is useful to provide an alphabetical list of technical terms with a brief, clear description of each
term. You can also include in this section explanations of the acronyms, abbreviations or standard
units used in your report.
Notes You will not necessarily be required to use all of the headings described above, nor
will they necessarily be in the order given here. Check your departmental guidelines or
instructions.
Self Assessment
Fill in the blanks:
9. The …………………… should briefly describe the content of the report.
10. The …………………… page should list the different chapters and/or headings together
with the page numbers.
11. The …………………… sets the scene for the main body of the report.
12. In the …………………… you should show the overall significance of what has been covered.
11.4 Writing the Report
All reports need to be clear, concise and well structured. The key to writing an effective report
is to allocate time for planning and preparation. With careful planning, the writing of a report
will be made much easier. The essential stages of successful report writing are described below.
Consider how long each stage is likely to take and divide the time before the deadline between
the different stages. Be sure to leave time for final proof reading and checking.
Stage One: Understanding the Report Brief
This first stage is the most important. You need to be confident that you understand the purpose
of your report as described in your report brief or instructions. Consider who the report is for
and why it is being written. Check that you understand all the instructions or requirements, and
ask your tutor if anything is unclear.
Stage Two: Gathering and Selecting Information
Once you are clear about the purpose of your report, you need to begin to gather relevant
information. Your information may come from a variety of sources, but how much information
you will need; will depend on how much detail is required in the report. You may want to begin
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