Page 170 - DENG101_Communication Skills-I

Unit 15: Job Application Writing and Acceptance Letters

2. Age, nationality, and marital status; Notes

3. Education background and standards reached;
4. Any professional training, higher studies and relevant diplomas and certifi cates
acquired or being studied for at the time of applying.
5. Any special qualities, attributes or interests that make the applicant suitable for the
jobs/he is applying for;
6. Reason for wanting to leave the present employment.
These details should emerge paragraph by paragraph in a logical order not necessarily in the time

sequence in which they took place. It should , therefore, first of all to be seen that the application
letter matches the qualifications with the job.

Example: Let us look at the following advertisement:
Financial Director
If you are used to working at the Director level, this is an opportunity to join an international
financial consultancy with its head office in Melbourne.

Excellent command of English with fluency in at least one European and one or two Indian
languages.
The requirements are good educational background, impeccable secretarial skills, ability to get
on with top people and ability to work under stress. We offer job satisfaction and a pleasant
working environment. Age 25-30. Good salary and perks.

All applications to Frank Rogers, 26 Cunningham Street, Bangalore.
An application for the job advertised should be written as shown below:
Paragraph 1. The opening paragraph should always make clear the position for which
the application is being sent. One should never begin the letter “With reference to your
advertisement…..” It will lead to all kinds of grammatical errors and tangles.
Dear Sir,
I would like to be considered for the position of Financial Director as advertised by you in ‘The
Hindu’ on July 10,1998.
Paragraph 2. The second paragraph should outline the applicant’s personal details, educational
background along with academic and professional qualifi cations.
I am an Indian citizen, twenty-six years of age and single. I graduated from Loyola College,
Chennai and completed my education at University of Delhi, where I earned the Post-graduate
Diploma in International Business in 1995. In the meanwhile I also earned a one-year Diploma

in Office Management which included shorthand, typewriting, business communication, offi ce

practice, commercial law, economics, computers and business machines. I am fluent in Hindi and

Kannada, and have a Profi ciency Certificate in French.
Paragraph 3. The third paragraph should concern the applicant’s work history and experience
and particularly mention areas of special responsibility or any other out of-the-ordinary activities
that his work has entailed.
I took up my fi rst appointment in 1995 as senior assistant in the Investment Department of ICI

(Investment Corporation of India) in its Mumbai office. I moved in 1997 to my present position
as personal secretary to the Executive Director of Bank Nationale de Paris, also in Mumbai. This
gave me the incentive to improve my French at evening classes and also to attend language
summer schools for intensive courses. I now have a reasonable standard of proficiency in that

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