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Unit 10: Clearance Procedure of Imported and Exported Goods

reply to such queries through the service center. The claim will come in queue of the EDI system Notes
only after reply to queries/deficiencies are entered by the Service Center.

57. All the claims sanctioned on a particular day are enumerated in a scroll and transferred to the
Bank through the system. The bank credits the drawback amount in the respective accounts of
the exporters. Bank may send a fortnightly statement to the exporters of such credits made in
their accounts.

58. The Steamer Agent/Shipping Line may transfer electronically the EGM to the Customs EDI
system so that the physical export of the goods is confirmed, to enable the Customs to sanction
the drawback claims.

(o) Generation of Shipping Bills

59. After the “let export” order is given on the system by the Appraiser, the Shipping Bill is
generated by the system in two copies i.e., one Customs copy, one exporter’s copy (E.P. copy is
generated after submission of EGM). After obtaining the print out the appraiser obtains the
signatures of the Customs Officer on the examination report and the representative of the CHA
on both copies of the shipping bill and examination report. The Appraiser thereafter signs and
stamps both the copies of the shipping bill at the specified place.
60. The Appraiser also signs and stamps the original and duplicate copy of SDF. Customs copy
of shipping bill and original copy of the SDF is retained along with the original declarations by
the Appraiser and forwarded to Export Department of the Custom House. He may return the
exporter copy and the second copy of the SDF to the exporter or his agent.
61. As regards the AEPC quota and other certifications, these are retained along with the shipping
bill in the dock after the shipping bill is generated by the system. At the time of examination,
apart from checking that the goods are covered by the quota certifications, the details of the
quota entered into the system needs to be checked.

(p) Export General Manifest

62. All the shipping lines/agents need to furnish the Export General Manifests, Shipping Bill
wise, to the Customs electronically within 7 days from the date of sailing of the vessel.
63. Apart from lodging the EGM electronically the shipping lines need to continue to file manual
EGMs along with the exporter copy of the shipping bills as per the present practice in the export
department. The manual EGMs need to be entered in the register at the Export Department and
the Shipping lines may obtain acknowledgements indicating the date and time at which the
EGMs were received by the Export Department.

64. The above is the general procedure for export under EDI Systems. However special procedures
exist for specified schemes, details of which may be obtained from the Public Notice/Standing
Orders issued by the respective Commissionerates.

Self Assessment

Fill in the blanks:
11. ................................. Bills are required to be filed along with all original documents such as
invoice.
12. The ................................. Officer may inspect/examine the shipment along with the Dock
Appraiser.

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