Page 60 - DENG401_Advance Communication Skills

Unit 2: Presentation Skill

1. You will need to take special care to plan the presentation—to determine the sequence of Notes
the presentation as well as the content of each team member’s part. You also need to select
carefully supporting examples to build continuity from one part of the presentation to the
next.
2. Groups should plan for the physical aspects of the presentation too. You should coordinate
the type of delivery, use of notes, graphics, and styles and colours of attire to present a
good image of competence and professionalism. And you should plan transitions so that
the team will appear coordinated.
3. Physical staging is important as well. Team members should know where to sit or stand,
how visuals will be handled, how to change or adjust microphones, and how to enter and
leave the speaking area.
4. Attention to the close of the presentation is especially strategic. Teams need to decide who
will present the close and what will be said. If a summary is used, the member who
presents it should attribute key points to appropriate team members. If there is to be a
question and answer session, the team should plan how to conduct it.
5. Teams should not overlook the need to plan for rehearsal time. Teams should consider
practicing the presentation in its entirety several times as a group before the actual
presentation.
These points may appear trivial, but careful attention to them will result in a polished, coordinated
team presentation.

2.7 Seminar Presentation

A seminar is more informal than a meeting or a conference. A seminar is held within an
organization. Seminar is a formal gathering of people who have assembled together to exchange
views and experiences with one another on a specified topic. They converse, consult and discuss
the specified topic in detail to conclude a common understanding on the subject matter.
At the end of the seminar, the chairman of the seminar should summarize the main points of the
discussion and the conclusions reached, if any. He has to evaluate and indicate the success of the
group to develop a sense of achievement. Finally, the chairman should thank the participants
for their contributions. Accurate recording and editing of conference discussions are necessary.
After the seminar, a report should be prepared on its proceedings. Copies of the report may be
sent to the concerned authorities. Such follow-up action is necessary to achieve the purpose of
the seminar.
The success of a seminar depends largely on the mental attitudes and behaviour of the participants.
In order to make significant contributions, participants should observe the following rules:

1. Be well-prepared.
2. Observe the participants.
3. Speak at the right time.

4. Control your emotions.
5. Be accommodating.
6. Be brief.

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