Page 219 - DCAP304_DCAP515_SOFTWARE_PROJECT_MANAGEMENT

Unit 11: Resource Allocation

what their respective roles are. If it is a large project you can then draw up an organisation chart Notes
for the project. Once the staff have been assigned you can plan for briefings, coaching, training
and all the activities re the management of the project teams and staff.

Resource Allocation

The different types and quantities of resources must be allocated to the project as needed to
perform the activities. A schedule for this must be maintained to ensure that the allocation
process takes place on time and in the right quantities. In many disciplines there are specific
methods and documentation to ensure this e.g. a bill of materials. There may also be some
conflicting needs for equipment that must be managed.
The delivery of resources is a very important point. During contracting you must know exactly
where resources will be originated and where it will be delivered to. Sometimes delivery to site
is a good option. You don’t want to be liable for transportation costs of equipment that may be
sourced more than thousand kilometres away.

Notes Although we have discussed the most important aspects in this article there are
many other tasks to perform in order to deal with the resource requirement process fully.
The resourcing of a project will also be dependent on the procurement process which
includes selection criteria, resource cycles, payment and storage. Examine your project
and decide how the project should be resourced and what the critical factors are.

We am currently developing an online project management course based on the
Moodle Learning Management System. It is a platform with a virtual classroom where you
have a learning space with different resources e.g. text lessons, discussion forum,
templates, video and chat. Interaction makes the learning interesting and much more
dynamic than traditional methods. I will also cover the resourcing of a project fully in
the online course.

Self Assessment

Fill in the blanks:

1. Mass assign team members’ tasks grouped by skill set, ………………….. or resource type.
2. The software application reports evenly divide the work (hours) among the workdays
(duration) scheduled for the tasks to calculate the ……………………. or effort assigned to
a resource within a specified date range.
3. Project managers can also view all ………………………… across all projects in Project
Insight.
4. The scope statement contains the project ……………………. and the project objectives
which should be considered.

5. The different types and …………………………. of resources must be allocated to the project
as needed to perform the activities.
6. The required accuracy and effort going into resource ……………………. can be influenced
by the element of uncertainty and risk.

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