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International Marketing
Notes form is subject to normal declaration on GR/PP form and regulations applicable thereto will
also be applicable to such exports. However, export of software in non-physical form is fraught
with many risks and special guidelines have been framed for handling such exports.
Task What do you think, should documentation be completely computerized or good
old paper system is better? Give valid reasons.
Self Assessment
State whether the following statements are true or false:
3. GR form is a declaration form declaring that the foreign exchange received from export
will be deposited with the RBI.
4. Softex is used for export of computer software in physical form.
5. Deep sea trading was a case where an exception to submission of GR form to custom
authorities was made.
6. In case of VP/COD forms, only one copy is required to be filled and submitted.
13.3 Major Documents
Some of the major documents in international business are discussed in following sub-sections:
13.3.1 Documents for Transportation of Goods
The following documents are connected with the transportation of goods:
Airway bill/air consignment note: The receipt issued by an airline company or its agent
for carriage of goods is called airway bill or air consignment note. It is not a document for
title and it is not issued in a negotiable form. The goods are delivered to the consignee
mentioned in AWB after identifying himself as the party named in the airway bill as
consignee/receiver against payment of charges, if any. It is, therefore, desirable to consign
the goods in the name of a foreign correspondent bank, as it will enable you to retain
control over goods until the payment is made/documents are accepted for payment. The
airway bill consists of three originals and six to eleven copies. It is a non-negotiable
document. Original 1 (green) is retained by the carrier issuing AWB for accounting
purposes. Original 2 (pink) accompanies the consignment to final destination. Original
3 (blue) is given to the shipper as proof of receipt of goods for shipment. Another reason
for processing the export documents is that they are required for operational purposes.
The customs authorities are entrusted with the primary responsibility of verifying that all
the requirements of the regulations in force in the country have been complied with by
the exporter.
Bill of lading: If the cargo is to be exported by ship, a very important document is the bill
of lading, i.e. an acknowledgement by the shipping company that the goods to be exported
have been shipped on board. A bill of lading is also an undertaking that the goods in the
same condition as received will be delivered to the consignee provided the freight has
been duly paid.
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