Page 93 - DLIS101_LIBRARY_AND_INFORMATION_SOCIETY

Library and Information Society

Notes environment as well as document maintenance overhead. For example, People soft “derived
significant cost savings by shifting HR processes to the intranet”.

McGovern goes on to say the manual cost of enrolling in benefits was found to be
USD109.48 per enrollment.

“Shifting this process to the intranet reduced the cost per enrollment to $21.79; a saving of 80
percent”. Another company that saved money on expense reports was Cisco. “In 1996, Cisco
processed 54,000 reports and the amount of dollars processed was USD19 million”.
• Enhance collaboration: Information is easily accessible by all authorized users, which en-
ables teamwork.
• Cross-platform capability: Standards-compliant web browsers are available for Windows,
Mac, and UNIX.
• Built for one audience: Many companies dictate computer specifications which, in turn, may
allow Intranet developers to write applications that only have to work on one browser (no
cross-browser compatibility issues). Being able to specifically address your “viewer” is a great
advantage. Since, Intranets are user-specific (requiring database/network authentication prior
to access), you know exactly who you are interfacing with and can personalize your Intranet
based on role (job title, department) or individual.
• Promote common corporate culture: Every user has the ability to view the same information
within the Intranet.
• Immediate updates: When dealing with the public in any capacity, laws, specifications, and
parameters can change. Intranets make it possible to provide your audience with “live” changes
so they are kept up-to-date, which can limit a company’s liability.
• Supports a distributed computing architecture: The intranet can also be linked to a company’s
management information system, for example a time keeping system.

The company that saved money on expense reports was CISCO.

Write a brief notes, how intranet helps to increase work force productivity.

Planning and creation
Most organizations devote considerable resources into the planning and implementation of their
intranet as it is of strategic importance to the organization’s success. Some of the planning would
include topics such as:
• The purpose and goals of the intranet
• Persons or departments responsible for implementation and management
• Functional plans, information architecture, page layouts, design
• Implementation schedules and phase-out of existing systems
• Defining and implementing security of the intranet

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