Page 72 - DLIS001_FOUNDATION_OF_LIBRARY_AND_INFORMATION_SCIENCE

Unit 4: Library Cooperation

Notes
Example: Madras, Benaras, Hindu, Punjab, and Delhi Universities have old and rich LIS
collections. Similarly, the libraries of DRTC; INSDOC; NASSDOC; the Indian Library Association,
New Delhi; and the Indian Association of Special Libraries and Information Centres, Calcutta,
are large and varied.
3. Cataloguing in Publication: A Cataloguing in Publication record (aka CIP data) is a
bibliographic record prepared by the Library of Congress for a book that has not yet been
published. When the book is published, the publisher includes the CIP data on the copyright
page thereby facilitating book processing for libraries and book dealers.

4. Document Delivery Service: Document delivery services can be difficult to provide
consistently to a diverse student and faculty population. A library desiring to implement
a document deliver must consider method of delivery, software choices, testing the system,
and troubleshooting. Document delivery can be provided by attaching a document to an
e-mail or by offering a web site from which to download the document. The increasing
difficulty in distinguishing distant learners from traditional students makes it
counterproductive to offer separate services to different populations. Instead, libraries are
advised to standardize services offered to all students. The exception is document delivery.
It is unfeasible to offer home delivery service to all students, unless it is on a cost-recovery
basis. Yet such a service is essential in providing equitable service for distant learners.
A clear policy outlining eligibility for document delivery services for distance learners.
Other service recommendations include alternatives for issuing student ID cards, relocating
telephone reference service away from the reference desk so that phone and in-person
reference service are not in competition, toll-free phone service, and working with faculty
to promote information literacy instruction and library services.
5. Serials Control: Serial control through the use of the computer is perhaps one of the most
complicated tasks of housekeeping. This is perhaps because of the literally unpredictable
nature of serial publications. Some of the functions of the serials control system that can be
handled by the computer are:

Listing of Serials holdings: is basically producing a catalogue of serials. However with
serials, there are problems relating to change in title, periodicity, etc. A listing
system will depend on the bibliographic record for each serial being available in
machine readable form. From a master file of such serials records, individual listing
can be made based on title, subject, publishers/suppliers, etc. Union lists of serials
holdings by librarians within a geographic region can also be produced by computer.

Accessioning of serials: must take into account receipt of issues, and periodicity of the
serial, likely date or receipt in order to be able to send claims notices to suppliers for
items not received, and to update the holding file. To predict the arrival of periodical
parts. Each record must contain information about the publication pattern of the
serial. This relates to the number of volumes per calendar year, number of parts per
volume supplements, if any, the pattern of numbering parts, and the frequencies of
publication. Algorithms can be written with reference to the real calendar which
uses information on the details given above, to predict the arrival of each issue.
Prediction cards called ‘chaser’ notices can be sent to the suppliers when an issue is
overdue. Details of the suppliers and the price per volume are necessary for the
system to handle subscription, renewals and accounting functions.
6. Computerized Services: Since information literature grows at exponential rate causing
problem of space for storage and speedy utilization of vast amount of information, the
librarians may take advantages of the computer while searching and retrieving the required
information useful to users. The computers are being increasingly used in library and

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