Page 155 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Financial Records: Documents which keep track of library expenditure i.e., cash book, ledger,
salary bill register, allocation register, etc.
Post-audit: Post-audit means that the drawing and disbursing officer prepares the bills, signs
them and sends them to the treasury/bank/principal for payment.
Single Entry: Entries showing only expenditure.
Unit Cost: Cost of a single unit of operation, e.g. cost of cataloguing a single book.

Unrestricted Fund: Unrestricted fund allows flexibility in use for purposes other than that
specified.

8.7 Review Questions

1. State the reasons for keeping financial records.
2. Describe the Fund Accounting.
3. Explain the types of records libraries normally maintain.
4. Describe the purpose of Library Accounting.
5. What is an allocation register?

6. Which register keeps the record document of the salaries during a particularly year?
7. How is the record of petty cash maintained?
8. State why auditing is necessary in a library.

9. Explain the types of audit systems.
10. Define post-audit.

Answers: Self Assessment

1. maintenance 2. operating
3. fund 4. Balance Sheets
5. Creditors 6. cash book

7. allocation register 8. salary bill register
9. Auditing 10. Post audit
11. pre-audit

8.8 Further Readings

Books C.K. Sharma, Kiran Singh. 01-Jan-2005. Library Management (Vol 1), Atlantic
Publishers & Distributors.
D.K. Pandey. Jan, 2004. Library and Information Science. Atlantic Publishers &
Distributors.

Richard E. Rubin. Third Edition. Foundations of Library and Information Science.
Neal-Schuman Publishers New York London.

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