Page 159 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Accessioning Requires:
Specification of procedures for taking all the books and documents acquired to be
added to the stock of the library which involves the assignment of a serial number
called Accession Number and, if applicable, a Donation Number. Every item, and its
bibliographic details thus, entered in the Accession Register.

Thus, these three successive stages of operations – selection, procurement and accessioning –
correspond to the three sections of the Acquisition Department.
The collection of a library, as you know, can contain various types of documents. Some libraries
may have a special preference for specific types of documents. However, in most libraries books
form the major part of the collection. It is, therefore, usual to refer to the activities in AD as book
selection, book ordering and book accessioning respectively. Nevertheless, it may be noted that
acquisition of all types of documents comes within the scope of AD. However, there is one
exception. Acquiring current issues of periodicals and newspapers is not done by AD. Instead it
is done by the Periodicals Department.

AD has a very crucial place in the overall organization of a library. Its importance lies in the fact
that collection is the basic factor in the usefulness of a library and that collection development is
primarily the task of this department. AD, therefore, must organize tile resources made available
to it (men, materials and money) in such a way as to facilitate the building lip of the collection
in the most efficient and economical way. The fulfilment of this task involves all the basic
elements and sound principles of scientific management.

Notes AD has to deal with periodicals and newspapers only when they are received as
bound volumes.

Self Assessment

State whether the following statements are true or false:
1. Acquiring current issues of periodicals and newspapers is done by AD.
2. Selection requires specification of a selection process.

Caselet Department of National Library

cquisition section is responsible for purchasing books from writers, preparing
purchase orders to submit them to the specialized committees in the Department.
AThe Section follows up the receipt, processing and supply the Department with
the necessary books and works as requested and when necessary. The tasks of the section
are not only supply by way of purchase from authors, but also addressing requests from
staff regarding the purchase of significant books that may enrich the Directorate of library
services or other directorates in the Department. The main tasks of this division can be
summarized as follows:
1. The Section prepares all the books that are purchased or deposited or donated by
other parties and sending them to the indexing and classification section/Deposit
centre if they need technical treatment. The section then recorded them in the system,
Contd...

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