Page 209 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Dusting and cleaning
Preparation and maintenance of guides
Maintenance of documents

Shelf rectification
Maintenance of shelf list or register
Stock verification
Binding

Vigilance
Conservation

11.4.2 Stack Maintenance

It is been explained that maintenance work implies the organization of stack rooms, arrangements
of books on shelve in stack rooms and conservation. In this section, we are dealing with the
maintenance of stack rooms which involves the following work:
Preparation and maintenance of guides

Shelf rectification
Maintenance of shelf register/list
Maintenance routines
Tools needed in the maintenance section.
We shall discuss each of the above in the following sub-sections.
Stack Guides: Guides are to be put up at different places in the library in order to enable a user
to find his/ her way into different parts of the library with minimum of assistance from library
staff. In a stack room, the following guides will have to be provided:
(i) Tier Guide: Each tier of stacks should have one tier guide showing the arrangement of
books on the shelves in that tier. These should show the subjects covered in the respective
tier giving the inclusive class numbers and their verbal headings.
(ii) Gangway Guide: Each gangway should be provided with a gangway guide, indicating the
subjects covered in the particular gangway with the help of class numbers and equivalents
in the form of verbal headings.
(iii) Bay Guide: Every bay of shelves is provided with a bay guide containing the concerned
class numbers and their verbal headings.
(iv) Shelf Guide: Every shelf should be provided with a shelf guide giving the class numbers to
denote the subject on which the books are found in a particular shelf.
(v) General Guide: A guide giving an overall view of the stacks and the arrangement of books
has to be provided preferably in the lobby or somewhere near the entrance.

(vi) General Instruction Guides: The maintenance section should provide the following guides:
‘No Smoking Please’
‘Talk and Walk Softly’
‘Silence Please’

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