Page 214 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 11: Library Rules and Maintenance Work

Key policy and building security Procedure for issuing and reclaiming keys, periodic Notes
change of locks, silent alarms, adequate lighting, custodial services, access, window and
book drop security.
Liability and library stock insurance.
Adequate and moderately terrified photocopying services.

Increased reading hours, especially during examination days.
11.4.4 Withdrawal and Weeding

In order to maintain a strong and efficient book stock withdrawal and weeding both are essential
activities of a library. According to ALA, minimum standard for public library system
out-dated, seldom used and shabby items remaining in the collection can weaken a library as
surely as insufficient acquisition.

Withdrawal: A book may be withdrawn from collection/from the stock register and shelf list if:
It is out-dated

Worn out beyond repair
Found lost in stock verification
Damaged to the extent that it is unusable.
The library should have a policy statement spelling out suitable conditions and time schedule
for withdrawal of books. The under mentioned steps have been suggested for effecting withdrawal:
(i) To withdraw an item from the collection, first match the shelf list card to the item or its
books card.
If shelf list indicates only one copy one of the two courses is open

The item can be reordered
The item can be discarded, in which case the entire set of catalogue card including
the shelf list card must be discarded.

(ii) If the shelf list indicates more than one copy of the title, the record regarding the withdrawn
copy may be, indicated on the main card/tracing section as “lost”, “damaged” and
“withdrawn”.
Weeding: In course of time some books in the library become out-dated (e.g. books with statistics).
Sometime later research result into making information in earlier edition inaccurate. Similar
are books less circulated or fatigued one. Not all old books are valuable in each library. The
need for weeding out such books cannot be over emphasised. The following steps are suggested
for weeding out unwanted material.

Arrange such books in correct order
Assemble the necessary relevant catalogue record

Put a disposition slip in books to be withdrawn.
A tabular record for books withdrawn/weeded as per illustration may be maintained. In all
such cases approval of the relevant parent body also must be taken before effective withdrawal/
weeding.

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