Page 26 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 1: Library Administration and Management

1.7 Functions of Administration Department Notes

Administration is the range of activities connected with organizing and supervising the way
that an organization or institution functions. Administration in an organization helps in the
proper running of the organization in all aspects. Administration is the basic need for a long
term organization. The role of administration department within an organization is to process
all of the admin and documents for the rest of the company. There are many different departments
that need to have different things done with their admin. The main functions of an administration
department of an organization are:
To process paperwork for external suppliers.

To process paperwork and information for internal people. This could be anything from
looking after the basic bills to the internal post.

Looking after the internal communications so that all members of the organization are
aware of what is going on within the organization.

Organizing any deliveries or suppliers coming into the offices for the day for any reason.
Arranging company extras such as company cars and any hotels for business trips that
may be needed.
Sending out any mail on behalf of the company. This could be for different stakeholders,
customers or even for staff.
The administration department will be responsible for ensuring that all records that pass through
the department are filed correctly and can be found and referred to if and when they ever
become necessary.

These will be records of purchases and expenses from different parts of the company and their
approval from the finance department. There will also be different confidential information
about employees that are owned by the Human Resources department. These too will be stored
and used by the admin department. This is an important department for any company and they
work across all departments and with all kinds of work. No one day is the same as the last in an
administration department as there is so much that they are responsible for.

Notes Administration is a thinking function because plans and policies are determined
under it.

Self Assessment

Fill in the blanks:

16. …………………….in an organization helps in the proper running of the organization in
all aspects.

17. Administration department sends out any mail on behalf of the ……………….

LOVELY PROFESSIONAL UNIVERSITY 21