Page 61 - DLIS402_INFORMATION_ANALYSIS_AND_REPACKAGING

Information Analysis and Repackaging

Notes Multiple contract capability for different terms and conditions

Multiple contract functionality has been added. If you have an employee who works for you in more
than one role, they may have different holiday allowances and earn different wages dependent upon
which role they are performing. In the leisure industry, for example, someone may be a lifeguard in
the mornings and work on reception in the afternoons. Other products may need to create two
employee records to handle both of these contracts; however, we have made sure that Safe EMS is
able to handle multiple contracts on just one employee record, making life simpler for you.
Multiple windows

We’ve added multiple windows to our product to save you time and effort of pulling up certain
screens, and then having to load the same screens later. So if you are in the middle of working on one
screen, and receive a telephone call meaning you need to view another, you previously would have
had to exit the one you were in, to see the information you needed, to resolve the telephone caller’s
issue. Now, you are able to open a new window, resolve the caller’s issue, and simply click to the
window you were working on before the telephone call came in.
This allows you to ‘pick up where you left off’. During the course of a working day, this can save a
great amount of time for our product users, which leads to greater efficiency for your company.
Also, with multiple windows open, it is easier for employees who are multitasking to remember to
finish open tasks, as the phone call that interrupts one task could potentially take so long, anyone
could forget what they were doing before the phone rang! Another bonus to this feature is that
users who have multiple screens will be able to drag windows around to enable comparisons.
When you can only load one screen at a time, comparisons are much harder to achieve, and usually
involve printing one screen out to sit and compare screen with print. With comparisons on screen
via our multiple windows feature, there is no need to print, saving the business money, and reducing
environmental impacts. A good example of a practical application of this would be a query where a
HR professional would need to compare two payslips, one current month, and one for the month
before. Two separate windows side by side would make this comparison for any fluctuation in pay
related query, much easier to resolve. Another practical application example would be to compare
the efficiencies of two professionals in the same role. Statistics could be compared side by side on
screen, making it easier to draw comparisons and provide analysis.

3.12 In-House Communication

In an age marked by a plethora of communication avenues, the need for internal communication
systems could not have been more pronounced. With organisations having to deal with increasingly
complex audiences, selecting an appropriate communication tool is imperative. A well-lubricated
and efficient internal communication system chooses communication tools per each group’s
information needs and, over time, builds trust, meaningful engagement, and a long-lasting relationship.

Studies on the benefits of internal communication have produced interesting
statistics. A 2004 study by Watson Wyatt has established a strong positive
correlation between improvement in communication effectiveness and market
value. Improved internal communication efficiency has known to have led to a
29.5 per cent increase in market value for some organisations. The findings reveal
that companies that had higher levels of effective communication experienced a
26 per cent total return to shareholders from 1998 to 2002.

Further, it was found that organisations that communicate effectively are more likely to report
employee turnover rates below or significantly below their industry peers. In a nutshell, the study

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