Page 144 - DLIS406_ACADEMIC_LIBRARY_SYSTEM

Unit 13: Control Techniques

Characteristics Notes
There are several LMS packages and suppliers in the market. An excellent LMS system should
be simple, easy to use and not require in-depth IT knowledge to manipulate. The system
should be easy to install and maintain. The new trend involves having a Web-based system
where the software does not need to be installed on each computer but is accessed from a
single host or source. This centralizes operation and passes the responsibility of maintenance
to the suppliers.

Benefits

LMS makes everyday library tasks more efficient. This means more work can be done in less
time. Consequently, this decreases operational costs. This also minimizes paperwork and manual
tasks, thus allowing library personnel to concentrate on other things such as interaction with
users. LMS also reinforces users’ loyalty and satisfaction as it provides fast and reliable library
services.

Disadvantages
Libraries may need to change their LMS every now and then to avoid lagging behind the
technology. Although a library management system’s end goals include cutting costs, setting
up a new system initially requires a substantial amount of money and resources. Libraries not
only pay for the software but may also spend for new computers, installations, hosting and
maintenance. In addition, libraries must hire or train an IT support team to deal with computer
network glitches.

Challenge

Today, libraries face the challenge of remaining relevant to the users. The concept of a library
staying in one fixed space is slowly evolving. Because of technology, users can get information
from alternative sources. Libraries need to be more competitive in terms of extending services.
LMS can play an important role in overcoming this challenge. LMS may provide integrated
information that can be a basis for evaluating what users want. It can also be a tool for
implementing new ideas that will enhance the users’ library experience.

A management information system (MIS) is a system that provides information needed to
manage organizations efficiently and effectively. Management information systems involve
three primary resources: technology, information, and people. It’s important to recognize that
while all three resources are key components when studying management information systems,
the most important resource is people Management information systems are regarded as a
subset of the overall internal controls procedures in a business, which cover the application
of people, documents, technologies, and procedures used by management accountants to solve
business problems such as costing a product, service or a business-wide strategy. Management
information systems are distinct from regular information systems in that they are used to
analyze other information systems applied in operational activities in the organization. Academically,
the term is commonly used to refer to the group of information management methods tied to
the automation or support of human decision, making, e.g. decision support systems, expert
systems, and executive information systems.

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