Page 53 - DENG101_Communication Skills-I

Communication Skills-I

Notes 2. During the Meeting, you should

(a) Pass around an attendance sheet as soon as the meeting is called to order.
(b) Get a list of committee members and make sure you know who is who.
(c) Note the time the meeting begins.
(d) Not try to write down every single comment made by the speaker, just put down the
main ideas.
(e) Write down motions, who made them, and the results of votes, if any but there is no
need to write down who seconded a motion.

(f) Also make note of any motions to be voted on at future meetings.
(g) Also note the ending time of the meeting.
2. After the Meeting, you should
(a) Transfer all the information noted to a system/ laptop as soon as possible after the
meeting, while everything is still fresh in your mind.
(b) Highlight the name of organization, name of committee, type of meeting (daily,
weekly, monthly, annual, or special), and purpose of meeting.

(c) Proofread the minutes carefully before submitting them.

Task
Listening and Note Taking Self-Assessment
Often Sometimes Seldom
1. I read my assignments before I go to a lecture.
2. I find lectures interesting and challenging.

3. My lecture notes are well organized.
4. I recognize main ideas in lectures.
5. I recognize supporting details of main ideas.
6. I recognize patterns in lectures, i.e. cause-effect, concept-example.
7. My lecture notes are complete.
8. I recognize relationships between lectures and readings.
9. I integrate my lecture notes with my reading notes.
10. I summarize my notes, both lecture and reading, in my own
words.
11. I review my notes immediately after class.
12. I conduct weekly reviews of my notes.
13. I edit my notes within 24 hours after class.
How did you do? Taking this task should help you identify the note taking skills on which
you need to work. Good note taking skills include doing all of the things listed above for
every class.

Source: www.istudy.psu.edu

46 LOVELY PROFESSIONAL UNIVERSITY