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Unit 11: Information System and Reporting to Management

4. Comparable: It should be prepared in such a manner that comparison with past and Notes
predetermined standards can be made.
5. Simple: Report should be simple and should not contain any ambiguity.

6. Timeliness: Reports should be prepared and presented in time, so that decisions can be
taken promptly and further deviations checked.
7. Consistency: For comparison consistency is necessary. Uniform system of collection,
classification and presentation of the information should be followed.
8. Attractiveness: The report should be eye-catching in the sense that it does not go unheeded
by the users.

9. Jargon: All technical jargon should be avoided as for possible since the reader may not
understand these and, therefore, may become hostile to even the spirit of the report.
10. Highlighting Deviations: Report should highlight the variations and trouble spots which
are significant to the organisation.
11. Assumptions: Assumptions used in the preparation of reports should be stated neatly,
precisely and separately.
12. Effective Communication: Report that communicates effectively to all levels of management
stimulates action and influence decisions. Detailed planning, codification and timely
processing of data are the essential requisites for effective reporting.
13. Figures and data: These should be presented is a tabular form preferably in annexure at
the end of the report.

Self Assessment

Fill in the blanks:

14. ……………… statements provide the information regarding the data of actual performance
with budgeted figures and comparative statements containing information over a period.
15. …………………… are used for showing comparison of month-wise sales and expenses –
budgeted and actuals.



Case Study Deloitte, Management Reporting

Providing Management Information Faster and more Accurately
 Do you find preparing reports requires too much manual effort?
 Is your management more concerned with who has the right numbers rather than
with searching for actions to improve the company’s performance?
 Does it take longer than ten working days after the period end to complete your
management reports?
 Are your management reports bundled up in thick files which make it difficult to
identify what is behind your organisation’s poor performance?

 Do your reports provide managers with information on how the organisation
complies with its strategy?
Contd...

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