Page 143 - DENG101_Communication Skills-I

Communication Skills-I

Notes Introduction

Managers have to write long reports as well as small paragraphs. Most often than not, the people
they are addressing, do not have enough time to read what is presented to them. For this purpose,
a manager should always be profi cient in writing small paragraphs as well as précis for longer
paragraphs.
This develops and showcases their analytical and presentation abilities. At the same time, makes
the work very easy.

13.1 Paragraph

A paragraph is a collection of sentences written in order to make sense over a given topic. A
paragraph should present the information as objectively as possible. The start of a paragraph
is indicated by beginning on a new line. Sometimes the first line is indented; sometimes it is

indented without beginning a new line.
13.2 Parts of a Paragraph

A paragraph has primarily three parts. They are listed as under:
1. Topic sentence
2. Supporting details
3. Closing sentence
Let us understand them one by one.

1. The topic sentence: The topic sentence is the first sentence in a paragraph. It introduces the
main idea of the paragraph. To frame the topic sentence, you should summarize the main
idea of your paragraph. Indicate to the reader what your paragraph will be about.
2. Supporting details: Supporting details come after the topic sentence, making up the body
of a paragraph. They give details to develop and support the main idea of the paragraph.
You should give supporting facts, details, and examples.

3. The closing sentence: The closing sentence is the last sentence in a paragraph. It restates the
main idea of using different words.

13.3 Types of Paragraph

Paragraphs are of different types.

13.3.1 Descriptive Paragraph

In a descriptive paragraph, you are writing about what a person, place, or thing is like. Sometimes,
you may describe where a place is located. When writing a definition paragraph, you take a thing

or an idea and explain what it is.

Example: Write a paragraph giving the definition of a pest.

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