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Cloud Computing

Notes 9.3.3 Six Stages of Project Management

A project undergoes six stages during its life cycles and they are noted below.
Project Definition: This refers to defining the objectives and the factors to be considered to
make the project successful.

Project Initiation: This refers to the resources as well as the planning before the project
starts.

Project Planning: Outlines the plan as to how the project should be executed. This is where
project management triangle is essential. It looks at the time, cost and scope of the project.
Project Execution: Undertaking work to deliver the outcome of the project.

Project Monitoring & Control: Taking necessary measures, so that the operation of the
project runs smoothly.
Project Closure: Acceptance of the deliverables and discontinuing resources that were
required to run the project.

9.3.4 Overcoming Challenges to Project Constraints

It is always a requirement to overcome the challenges related to the project triangle during the
project execution period. Project managers need to understand that the three constraints outlined
in the project management triangle can be adjusted.
The important aspect is to deal with it. The project manager needs to strike a balance between
the three constraints so that quality of the project will not be compromised. To overcome the
constraints, the project managers have a several methods to keep the project going. Some of
these will be based on preventing stakeholders from changing the scope and maintaining limits
on both financial and human resources.

A project manager’s role is evolved around responsibility. A project manager needs to supervise
and control the project from the beginning to the closure.
The following factors will outline a project manager’s role.

The project manager needs to define the project and split the tasks amongst team members.
The project manager also needs to obtain key resources and build teamwork.
The project manager needs to set the objectives required for the project and work towards
meeting these objectives.
The most important activity of a project manager is to keep stakeholders informed on the
progress of the project.

The project manager needs to assess and carefully monitor risks of the project.

9.3.5 Conclusion

Project management is very often represented on a triangle. A successful project manager needs
to keep a balance between the triple constraints so that the quality of the project or outcome is
not compromised.
There are many tools and techniques that are available in order to face the challenges related to
the three constraints. A good project manager will use appropriate tools in order to execute the
project successfully.

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