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Communication Skills-II
notes Kindly send us your catalogue and price-list for wholesale purchase. Since our annual
requirements in metal fittings of all kinds are large, we would like to place regular orders
with you. Hence, please quote your most favourable prices and terms.
Yours faithfully,
Aman Verma
Manager-Purchasing
13.4.2 Quotations
A letter of quotation is a specific offer of sale made in response to an enquiry. It includes details
about the prices of the goods needed, terms of payment, conditions of delivery etc. It is, in this
way, an estimate of how much something will cost. It is supposed to be competitive in nature,
i.e. lower and more attractive than what the seller thinks his competitors in the market would
quote.
asking for Quotations
When one intends to buy a product or service, one asks for quotations from several suppliers
and then selects the most suitable one. If the orders are likely to be large or might lead to further
orders, one must clearly mention this in the request for quotation to the suppliers, as they offer
special terms to large buyers.
One must mention all the details of requirements when asking for a quotation. If it is for services
like painting, renovation, air conditioning or a machine, whose working one wishes to see, one
must ask for a representative to be sent.
Task You must have read various advertisements placed by government/non-
government organisations in newspaper seeking quotations for various items. Collect such
advertisements and read them.
Points to be included in this letter are:
1. Polite request for quotation.
2. Details of requirements with quality and quantity of goods.
3. Place and time of delivery of goods required, carriage paid of carriage forward.
4. Any special request about the mode of delivery or packing.
5. Suggestion that the volume of business will be large, if the quotation is favourable.
Example:
Dolma Paper Mill,
Karnal.
sub: Inviting Quotation for Paper Rims
192 lovely Professional university
