Page 73 - DMGT104_FINANCIAL_ACCOUNTING

Unit 5: Preparation of Journal, Ledger and Balancing

Special Journal Notes
This journal is the part of general journal. Under this division of Journal, the following Journals
or books are included:

1. Purchase Book is also known as Bought Book or Purchase-Day Book. All the credit purchase
of goods is recorded in this book. In this book the data wise transactions of purchase are
recorded. This book has six columns. In the first column the date of transaction is recorded,
in second column invoice number is mentioned, in third column details of the transactions
are kept, in the fourth column ledger folio number is given, and the last two columns are
left for amount in the transaction. The proforma of the purchase day book is given below:
Proforma of Purchase Book

Date Invoice Particulars L.F. Details Amount
No. ( ) ( )

2. Sales Book is known by the different names as Sales-Day-Book, or Sales Journal. In this
book all the credit sales of goods are recorded. At the time of sale of goods an invoice is
prepared. On the basis of this invoice, all the credit sales are recorded in this book. The sale
of others except goods is recorded in the Journal Proper. Its columns are similar to that of
the Purchase book. It is given below:
Proforma of Sales Book

Date Invoice Particulars L.F. Details Amount
No. ( ) ( )

3. Purchase Return Book is also called Purchase Return Journal or Return Outward Book. In
this book those goods are entered which are returned to the suppliers. If the goods were
purchased in cash and returned, then such goods are not entered in this book. Entry for
such goods is done in these books which were purchased on credit. When the goods are
returned to the supplier, along with the goods a note is also sent to the supplier which
carries all the details of the goods returned, such a note is called Debit note. It is prepared
in duplicate copy. One copy is sent to the supplier and one copy is kept safe for future
reference. This note in the hands of seller is called credit note. In other words purchaser
will dispatch a debit note to the seller and seller will send a credit note to purchaser.

Sends a Debit Note to
Purchaser Seller
Purchase A Credit Note Sends

Proforma of Purchase Return Book

Date Debit Note Particulars L.F. Details Amount
No. ( ) ( )

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