Page 258 - DENG401_Advance Communication Skills

Unit 15: Business Report Writing

Write a report on the news. It is important to write in the style of a real newspaper article. Notes
Solution: A supervisor named Anish Mistri was found dead in his cabin at Hannef Fireballs Pvt
Ltd., early on Saturday morning.

Mistri, 42, was stabbed twice in the chest before dying in his cabin from which he used to
supervise the night labourers at second floor of the organisation.
Anish Mistri, who was single, had been working for Hannef Fireballs for past four years. On the
night of event, he was doing the duty as a substitute for a night supervisor absent on duty. The
supervisor for the next duty, Zainal Abidin, raised the alarm when he found Anish lying on the
floor of the cabin. The head supervisor called the police. Inspector YR Joseph, appealed to
employees of the company for assistance: "We need witnesses. Please don't be afraid to come
forward. You can help us find the murderer."
Anish Mistri was a popular employee of the organization. BY the support of some unnamed
employees and the circumstantial evidence, the police was able to solve the case within 48 hours
and nab the murderer Raheem Usmani. Usmani has been taken for remand till next Friday.

15.6 Structure of Technical Reports

Typical outline of a technical article is:

1. Abstract, typically not more than 100-150 words;
2. Introduction (brief!): introduce problem, outline solution; the statement of the problem
should include a clear statement why the problem is important (or interesting).
3. Related Work (or before summary). Hint: In the case of a conference, make sure to cite the
work of the PC co-chairs and as many other PC members as are remotely plausible, as
well as from anything relevant from the previous two proceedings. In the case of a journal
or magazine, cite anything relevant from last 2-3 years or so volumes.
4. Outline of the rest of the paper: "The remainder of the paper is organized as follows. In
Section 2, we introduce ..Section 3 describes ... Finally, we describe future work in Section
5." [Note that Section is capitalized. Also, vary your expression between "section" being
the subject of the sentence, as in "Section 2 discusses ..." and "In Section, we discuss ...".]

5. Body of report
(a) problem
(b) approach, architecture

(c) results
The body should contain sufficient motivation, with at least one example scenario, preferably
two, with illustrating figures, followed by a crisp generic problem statement model, i.e.,
functionality, particularly emphasizing "new" functionality. The paper may or may not include
formalisms. General evaluations of your algorithm or architecture, e.g., material proving that
the algorithm is O(log N), go here, not in the evaluation section.
Architecture of proposed system(s) to achieve this model should be more generic than your own
peculiar implementation. Always include at least one figure.
Realization: contains actual implementation details when implementing architecture isn't totally
straightforward. Mention briefly implementation language, platform, location, dependencies
on other packages and minimum resource usage if pertinent.

LOVELY PROFESSIONAL UNIVERSITY 251