Page 54 - DENG401_Advance Communication Skills

Unit 2: Presentation Skill

Presentation could naturally follow a six-tier process. Preparation should also be cane according Notes
to this sequential arrangement.
1. Ice-breaker

2. Opening
3. Need for a new idea(s) or its delineation
4. The idea
5. Accruing results/benefits

6. Summary/conclusion.

2.4.6 Preparation of Visual Aids, Handouts and Feedback Forms

Visual Aids
It is always better to prepare visual aids much in advance of the presentation. Leaving them for
the last moment can on certain occasions force the speaker to rush through the entire procedure.
As visual aids are used as supports to the presentation, error in the same can leave a poor impact
in the minds of the audience. Whatever, we see we tend to believe more emphatically and it
leaves a greater and longer lasting impression. So, in order to make the presentation more
effective, the speaker must make use of visual aids like charts, chalk boards, film slides,
transparencies, diagrams, maps and pictures.
Handouts

Handouts should be prepared meticulously and carefully. They should be given to the participants
prior to commencing the session so that they can come prepared at the presentation with focused
queries. The time which would be otherwise spent in generating questions would be saved if
this strategy is observed. These handouts should be extremely well prepared as the participants
are going to take them back after the session and probably share the same with friends and
colleagues. A sloppy performance will expose the speaker in a poor light. The quality of the
presentation plus handouts, to a great extent, determines your acceptance in the midst of the
participants.

Feedback Forms

Feedback forms should have also been prepared well in advance, so that they can be handed to
the participants at the end of the presentation. Points which need to be elaborated in the feedback
form are:
1. Information about the audience.

2. Level of acceptance of the speaker.
3. Scope for improvement.
4. Inadequacies, if any, in the presentation.
5. Expectations from the presentation.
6. To what extent were they met.

7. Gains from the session.

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