Page 77 - DMGT521_PROJECT_MANAGEMENT

Project Management

Notes
!
Caution The goals set should be clear in their objective and it should be set for the team as
well as for every team member within the team.

5.4.5 Communication

It is almost impossible to exaggerate the importance of communication within any organisation,
and in particular within a project team. Make it your duty to ensure that everyone within your
team knows what is going on. Make sure that everyone knows of outside events that will affect
the team. Make sure that everyone knows their own goals and objectives and those of the team
as a whole. Make sure they know the objectives of those interfacing to them and of any potential
conflicts. Make sure that a problem or a delay in one area is immediately communicated to those
whom it may affect.
Encourage and foster cooperation, not competition. Make sure it is in no-one’s interest to keep
information to themselves. Communication will come naturally if it is in everyone’s own
interest - and this will be the case if you have earlier ensured that you all have common mutually
interdependent goals.

These guidelines on their own are certainly not enough to guarantee a fully functional and
successful team, but following them will go a long way towards creating one. On the other hand,
if you don’t follow them your chances of success will be minimal.

Did u know? It is almost impossible to exaggerate the importance of communication within
any organisation, and in particular within a project team.

Self Assessment

Fill in the blanks:
6. ………………… is the key to managerial job. It denotes the right to make decision and
command subordinates to confirm these decisions.
7. ………………… of authority means giving the subordinate authority to do something
which the executives do not have time to do.
8. The process of delegation gives a gain to the subordinates because they become closer
with the …………………
9. It is almost impossible to exaggerate the importance of ………………… within any
organisation, and in particular within a project team.

5.5 Project Organisation

Establishing the project organisation is one of the more important things to do at the start of a
project. This is particularly so for any large project and particularly so for any green field site
project where there is no project organisation in existence and no precedent to fall back on.

Setting up a large project from scratch is like setting up a new company. It requires much of the
same entrepreneurial drive, skill and imagination. Something like 90% of UK companies employ
less than 10 people. Starting up a large project is akin to setting up a company in the top ten
percent of UK companies by size. If you were a senior executive and decided to set up a new

72 LOVELY PROFESSIONAL UNIVERSITY