Page 135 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

International Trade Procedures and Documentation

Notes companies/airlines/steamer agents shall get themselves registered with Assistant/Deputy
Commissioner-in-Charge of EDI System.

Registration in the Case of Export under Export Promotion Schemes

The government notifies various schemes every year for promoting exports and giving incentives
to good exporters who bring hard currency into the country. All exporters who wish to avail of
the benefit of such government schemes have to get registered their licenses/DEPB book with
the Customs Station. Such registration can be made only with the original documents.

Processing of Shipping Bill – Non-EDI

Under the manual system of customs clearance of cargo, the exporter is supposed to submit the
shipping bills (in case of ocean trade) or bills of export (in case of land trade). These have to be
filed in the format prescribed in the Shipping Bill and Bill of Export (Form) Regulations, 1991.
Shipping bills have to be submitted along with all original export documents such as invoice,
ARE, packing list, insurance certificate, certificate of inspection, etc. The assessing officer in the
Export Department checks the value of the goods, classification under the Drawback Schedule in
case of drawback shipping bills, rate of duty/cess where applicable, and the exportability of
goods under the Foreign Trade Policy and other laws in force.
After passing of the bill by customs officer the exporter is required to present the goods to the
shed appraiser (export) in docks for examination of cargo to be exported. The shed appraiser
may mark the document to a customs officer (usually an examiner) for examining the goods.
The examination of cargo is carried out under the supervision of the shed appraiser (export). If
the description and other particulars of the goods are found to be as declared, the shed appraiser
gives a ‘let export’ order, after which the exporter may contact the preventive superintendent for
supervising the loading of goods on to the vessel. In case the examining staff in the docks is
dissatisfied with the description of goods as submitted by exporter and found that there is some
discrepancy in the goods, the examining staff can mark the shipping bill back to export
department/duty drawback group with their observations as well as sample of goods, if needed.

Processing of Shipping Bill under EDI

Under the EDI System for export clearance of cargo, the exporter needs to make declarations in
the format as prescribed by customs, which is required to be filed through the Service Centres of
Customs. A checklist is generated while submitting the information in electronic system so as to
help the exporter check the veracity of various documents and information as provided by the
exporter in the system. The exporter can obtain printouts of such checklist, which can be used for
future reference.

If the customs officer is satisfied that all the information as submitted by exporter is correct and
Service Centre Operator transmit the same on the system, which generates a Shipping Bill
Number that is endorsed on the printed checklist and returned to the exporter/CHA. The export
cargo, which is subject to export cess as per government provisions, is printed and given by
service centre to make payment for the same through the TR-6 Challans. The exporter needs to
pay the cess to the customs designated bank. It is to be noted that no copy of shipping bill is
made available to exporter/CHA at this stage of export clearance.

Arrival of Goods at Docks

The exporter can bring his cargo for the purpose of examination of cargo by the customs officials.
The officials can allow the cargo to be exported with a ‘let export’ order from customs on basis

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