Page 137 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

International Trade Procedures and Documentation

Notes appraiser is required to mark such shipping bill to the Assistant Commissioner/Deputy
Commissioner of Customs (Exports) electronically. He can also send these documents in a
physical form to Assistant Commissioner/Deputy Commissioner of Customs (Exports) and
advise the exporter or his representatives to meet the Assistant Commissioner/Deputy
Commissioner of Customs (Exports) so as to settle the dispute. If the exporter is satisfied with
the views of the customs department, the shipping bill is required to be processed accordingly.
In other cases, principles of natural justice are required to be followed for the finalization of the
issues by keeping utmost care that the cargo shall not get perished.

Stuffing/Loading of Goods in Containers

The exporter or his agent is supposed to hand over the exporter’s copy of the shipping bill,
which shall be signed by the appraising officer permitting “let export” order, to the person in
charge of the shipping company. The person-in-charge is required to approach the proper officer
(Preventive Officer) so as to get permission for the shipment. If the cargo is to be stuffed in the
container, the same shall be done at the dock under preventive supervision of customs officials.
It is to be considered that loading of containerised as well as bulk cargo has to be done under
preventive supervision. The Customs Preventive Superintendent (Docks) registers the actual
number of packages to be stuffed into the container along with the bottle seal number and
endorses these details on the exporter‘s copy of the shipping bill that is presented to him by the
steamer agent.
In cases where there is a difference in the quantity/number of packages that are stuffed in the
containers/goods loaded on vessel by the exporter and particulars filled by the Superintendent
(Docks) on the shipping bill. In such cases, the shipping bill has to be changed/amended as per
right quantity loaded in the container.

Drawl of Samples

In cases where orders have been given by the Appraiser Dock (export) for samples to be drawn
and tested, the customs officer can draw two samples from the consignment and enter the
particulars of such samples testing along with the name of testing agency in the ICES/E system.
Under the EDI system there is no separate register for recording dates of samples drawn for
testing. The customs officer prepares three copies of the test memo and signs them on behalf of
customs and the exporter or his agent is also supposed to sign such test memo of samples
collected by customs for testing. The three copies of the test memo are required for following
purposes:
1. Original – To be sent along with the sample to the test agency.
2. Duplicate – Customs copy to be retained with the second sample.

3. Triplicate – Exporter’s copy.
The Assistant Commissioner/Deputy Commissioner is empowered under the Customs Act to
drawn the samples for purposes other than testing, such as visual inspection and verification of
description, market value inquiry, etc.

Amendments

The exporter can request for any correction/amendments in the checklist, which is generated
after filing of declaration to the service centre. In such cases, it is to be seen that the exporter has
not submitted the documents and the shipping bill number has not been generated at the service
centre of customs. In case the exporter needs to carry out the corrections/amendments after the

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