Page 241 - DMGT551_RETAIL_BUSINESS_ENVIRONMENT

Retail Business Environment

Notes Goods Receipt

The goods received are entered into the Inward Consignment Register shown as Figure 12.6.
This document keeps the record of all the P.O. No., date of receipt, incoming Railway Receipt,
Lorry Receipt, Consignment Note, Airway Bills etc.

Figure 12.6: Inward Consignment Register

Expenses
Date of receipt R/R L/R
Sl. PO. No. of Mode of Consignment Incurred
No. No. of R/R, L/R in No. & Packages Transport Consignor cleared on with
Stores
Date
details

The receipt of stores is a follow-on activity to a purchase order. It forms the basis for updating
the financials and inventory records and can trigger warehouse management and the quality
management processes. Traditionally, receiving and inspection share facilities. As soon as material
is received, it is documented and passed on to quality control for inspection and then moved to
stores for inward distribution to manufacturing.
The materials that arrive from the supplier come with a challan. From the original copy of
challan, the receipt is entered in Daily Receipts Register which is maintained in the receipt
section. This is done after verification with the specifications given in the purchase order and
physical counting.
The storekeeper then prepares a Goods Receipt Note (GRN). A computerized GRN is shown in
Figure 12.7. It could also be a manual document, as shown in Figure 12.8 The storekeeper then
sends two copies of the GRN to quality control department along with sample material for
inspection an approval of quality.

Figure 12.7: Daily Receipts Register

The GRN specifies the circulation, supplier’s name, codes, date, purchase order no., challan no.
and date, description code number, unit quantity, bin card and received/rejected/accepted
reference. It also has information relating to what has been received, how much and when.

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