Page 210 - DMGT523_LOGISTICS_AND_SUPPLY_CHAIN_MANAGEMENT

Unit 9: Warehousing

(h) To follow rotation of stocks to avoid holding old stocks Notes
(i) To report on waste, scrap, slow-moving, non-moving and obsolete items
(j) To maintain stores in a tidy manner for easy access to bin at any time
(k) To receive and issue finished products for despatch to the distribution chain
The procedures for receipt start even before the time the material reaches the plant; when a
purchase order is placed, a copy is sent to the stores. Once a Purchase Order has been issued, the
information sits in the system until the goods/service is received. Inbound deliveries which
include stock transport orders, production orders, and Advanced Shipping Notification (vendor
document) contain the exact materials, quantities, and the delivery date with reference to a
purchase order. This becomes the basis for the receipt process.
9.2.1 Goods Receipt

The goods received are entered into the Inward Consignment Register shown as Table 9.1. This
document keeps the record of all the P.O. No., date of receipt, incoming Railway Receipt, Lorry
Receipt, Consignment Note, Airway Bills etc.
Table 9.1: Inward Consignment Register

Sl. PO. Date of receipt R/R L/R No. of Mode of Consignor Consignment Expenses
No. No. of R/R, L/R in No. & Packages Transport cleared on Incurred
Stores Date with
details

Source: Upendra Kachru, (2010), “Exploring the Supply Chain,” Excel Books
The receipt of stores is a follow-on activity to a purchase order. It forms the basis for updating
the financials and inventory records and can trigger warehouse management and the quality
management processes. Traditionally, receiving and inspection share facilities. As soon as material
is received, it is documented and passed on to quality control for inspection and then moved to
stores for inward distribution to manufacturing.

Table 9.2: Daily Receipts Register
DAILY RECEIPTS REGISTER
Date: .................
GRN Challan Qty. as Qty. Received
Sl. Nomen- by (Stores
No. No. & clature Supplier No. & per actually Remarks
Date Date Challan received Assistant)

Source: Upendra Kachru, (2010), “Exploring the Supply Chain,” Excel Books

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