Page 211 - DMGT523_LOGISTICS_AND_SUPPLY_CHAIN_MANAGEMENT

Logistics and Supply Chain Management

Notes The materials that arrive from the supplier come with a challan. From the original copy of
challan, the receipt is entered in Daily Receipts Register (shown as Table 9.2) which is maintained
in the receipt section. This is done after verification with the specifications given in the purchase
order and physical counting.
Figure 9.3: Goods Receipt Note (GRN)

Source: Upendra Kachru, (2010), “Exploring the Supply Chain,” Excel Books
The storekeeper then prepares a Goods Receipt Note (GRN), which can be computerized or
manual shown in Figure 9.3. The storekeeper then sends two copies of the GRN to quality
control department along with sample material for inspection an approval of quality.
The GRN specifies the circulation, supplier’s name, codes, date, purchase order no., challan no.
and date, description code number, unit quantity, bin card and received/rejected/accepted
reference. It also has information relating to what has been received, how much and when.

Figure 9.4: Manual GRN
Goods Receipt and Acceptance note
Supplier's Name Supplier's RR No./
& Address__________ Invoice No. ______Date _____ PP No./____
Air Consignment No. & Date _________
Challan No. ________ Date _______ Case No. _________
Gross Weight _________
size __________
Purchase Order No._______ Date _______ Type of Stores________
Reasons
Sl. Description Unit of Rate &
for
No. Measurement Ordered Received Short Excess Rejected Accepted Amount Rejection

Entered in Bin Card by
Entered in Stock Register at Page No.
Entered in Stock Register by
Stores & Purchase Manager
Signature of Receiver
Inspecting Officer
Source: Upendra Kachru, (2010), “Exploring the Supply Chain,” Excel Books

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