Page 238 - DMGT547_INTERNATIONAL_MARKETING

Unit 13: Export Documentation

3. Export Assistance Documents: These are the documents which are required for claiming Notes
assistance under the various export assistance measures as may be in operation from time
to time. Presently these refer to drawbacks of Central excise and customs duties, packing
credit facilities, etc.
4. Documentation required by importing Countries. These are the documents which are
required by the importer in order to satisfy the requirements of his government. These
include certificates of origin, consular invoice, quality control certificate, etc.

Export documents could be classified into two categories depending upon the specific
requirements satisfied by them: (1) Regulatory and (2) Operational.
1. Regulatory Requirements: An exporter has to follow strictly the regulation of both the
exporting country as well as that of the importing country.

Example: There is exchange control in India.
Therefore when we export goods, we have to give an undertaking to the RBI that we shall
realize the foreign exchange in lieu of the goods exported. We do this by submitting GR
form, and it is obvious that we cannot export unless we submit this document. Then there
are certain commodities which are subject to export regulation. We have to obtain a
licence for exporting the controlled commodities. Thus, another document has necessarily
to be used. In order to build up an image of Indian goods abroad there is a system of
compulsory pre-shipment inspection and quality control of a number of export goods.
The exporter has to obtain an inspection certificate. This gives rise to still another document.
There are a number of importing countries which stipulate that the exporter must submit
certain specified documents duly certified by their missions in the exporting country. This
condition makes it essential the use of the consular invoice and in some cases the use of the
legalized invoice. There are countries specially the Commonwealth countries and also
those developed countries which have offered concessions to the developing countries
under the Generalized System of Preferences which demand that the exporters must submit
a certificate of origin. Thus, the exporter has to submit GR form, export licence inspection
certificate, consular invoice, legalized invoice and certificate of origin. These are examples
of regulatory documents.
2. Operational Requirements: The customs authorities are charged with the responsibility of
verifying compliance on the part of the exporters with all types of regulations in force in
the country. For their own record purposes, they have devised the Shipping bill. No
shipping company or airline will accept any export cargo unless the customs authorities
have granted their permission on the shipping bill. Along with the shipping bill,
commercial invoices and packing lists are also to be submitted.

Task Visit a seaport closest to you and talk to the customs officials there. Make a list of
common errors that exporters usually make in their export documents. Also find out the
possible consequences of such errors.

Self Assessment

Fill in the blanks:
15. An ....................... has to follow strictly the regulation of both the exporting country as well
as that of the importing country.

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