Page 64 - DLIS103_LIBRARY_CLASSIFICATION_AND_CATALOGUING_THEORY

Unit 9: Filing of Entries

9.1 Filing of Entries Notes

“The essence of library catalogue is arrangement of entries.” Below is a list of all the entries in a
custom collateral library. Any change in custom collateral library may be done in this area.
Changes cannot be done in the standard collateral library entries. To create a modified version of
a standard entry, one must copy the standard text into a new custom entry. To add a new collateral
entry in a library, select and add a new entry to library at the bottom of the page. This will add an
entry to the library, not to the current filing.

Did u know? To edit a selection from the collateral library, select “EDIT” next to the
appropriate collateral entry. To delete an entry from the collateral library,
select “DELETE” next to the appropriate collateral entry. This will not delete
any entire that has been added to the current filing.

9.2 Arrangement of Entries of Dictionary and Classified Catalogue

The following” rules, based on those found in chi fourth edition of Cutter’s “Rules for, a dictionary
catalogue,” have been compiled for the use of assistants in the Carnegie Library of Pittsburgh.
They apply to the filing of printed cards, the form used in all the card catalogues of this Library.
No attempt has been made to set forth or defend any rules of entry followed in cataloguing; these
rules for arrangement presuppose the acceptance of certain catalogue entries which are followed
in this Library. Rules which do not necessitate any deviation from the strictly alphabetical order
are not given. For example, no statement is made about the filing of names differing but slightly
in spelling, as Green and Greene, Brown and Browne, etc., because they are filed alphabetically in
two files as spelled. Some aids have been untrained assistant, such as the entries for articles in
foreign languages. The alphabetical rather than the logical arrangement have been adopted to
facilitate quick reference.
(i) Classified Catalogue: The library schools in India have been training students in compiling
both Classified Catalogue and Dictionary Catalogue using the Classified Catalogue Code
(CCC) and the AACR2 respectively. This practice has led to the conviction even among a
large majority of the professionals that no Classified Catalogue can be constructed applying
the rules of AACR2. Some library schools today have done away with the practice of a
Classified Catalogue on the ground that rules in CCC have lost their relevance in the
context of computerized catalogues. But the theoretical foundation of cataloguing that
Ranganathan has formulated still holds good in an automated catalogue as well. A great
impact of the scientific basis that Ranganathan has laid down can be seen in the FRBR
model it self and the amendments made from time to time in the rules for choice and
rendering of access points in the various revisions of AACR2. It therefore becomes inevi-
table to perpetuate the Normative Principles so that the tools and techniques that we
develop would have a sound theoretical foundation, which can further be improved applying
the scientific method.
(ii) The Proposed Model of a Classified Catalogue: The proposed model includes the kinds of
entries in a Classified Catalogue, the content and format of each entry and the conventions
used in respect of style of recording. A few Illustrative examples as per the model are given
as appendix.
(a) Kinds of Entries: The entries in a Classified Catalogue would be of two types: number
entries and word entries. The latter actually serve as alphabetical index to the former.
(b) Main Entry and Book Index Entries: The flow diagram (figure 9.2) gives the proce-
dure to prepare the Main Entry (ME) and Book Index Entries (BIE) using the unit card
system.

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