Page 18 - DLIS104_MANAGEMENT OF LIBRARIES AND INFORMATION CENTRES

Unit 2: Library Organization

Budget Council Notes

Meeting Time: Second Friday of every other month.
Purpose: This committee will meet regularly, monitor the library’s budget (with the exception of
full-time personnel/staff funds), make recommendations as to the most effective budgeting process,
meet when necessary with library staff and others at Rice who are involved with the budget or
who may help focus discussions, and serve as the internal committee with the most detailed
knowledge of Fondren’s expenditures. This standing committee has been convened to promote
greater financial flexibility within Fondren and to facilitate increased departmental responsibility
for fund management.

Collection Development and Management Council

Meeting Time: Second Tuesday of every month.
Purpose: To discuss collection development and management issues.

Collection Development Projects Subcommittee

Meeting Time: As necessary.
Purpose: To plan discussion topics for the CMDC and make decisions regarding special project
purchases. Note, this committee is inactive as of 12/2008 due to a period of severe budget restrictions.
The committee will be reformed and activated once budgets stabilize.

Collections Management Group, Ad-hoc

Purpose: Works to bring the to the University community access to the resources needed to further
its scholarly activity, and heighten awareness and support for Fondren Library’s special collections
in the Woodson Research Center.

Customer Services Group, Ad-hoc

Purpose: To address customer service issues raised in the liquid survey, including quiet study
areas, cell phone use, and other related issues.

Digital Resources Steering Committee
Meeting time: Third Wednesday of the month

Purpose
Clearinghouse The committee will serve as a gathering point for information about new
digital resources, emerging technologies, and news and updates about other libraries and
information services in the U.S. and abroad that has relevance to Fondren.
Strategic Development The committee will explore ways to enhance and evolve current
electronic text, image, and related services in Fondren. The committee will be responsible
for knowing the needs of faculty and students at Rice and make recommendations as to
how best to meet those needs, current and predicted. How these services and resources can
best integrate into the evolving idea of an academic library approaching the turn of the
century is also part of the committee’s charge. Educational programs outreach, and train-
ing programs are also an integral part of Fondren’s evolution, and the committee will take
a leading role in determining what programmes are needed.
Budget The committee will undertake a detailed and ongoing analysis of costs associated
with digital resources, and the relationship of these resources to the more traditional

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