Page 21 - DLIS104_MANAGEMENT OF LIBRARIES AND INFORMATION CENTRES

Management of Libraries and Information Centres

Notes Functions of Library Committee

1. To guide the Librarian in formulating general library policies and regulations which
govern the functions of the library?
2. To provide for proper documentation services and updating the Library collection.
3. To work towards modernization and improvement of Library and documentation Services.
4. To formulate policies and procedures for efficient use of Library resources.
5. To review Library readership dept-wise.
6. To adopt measures to enhance readership.
7. To prepare budget and proposals for the development of the Library.
8. To recommend to the authorities the fees and other charges for the use of the Library.
9. To seek feedback on Library functions from readers.
10. To submit the annual report on the functioning of the library.
11. To take measures to increase the membership of the Library beyond the boundaries of the
College.

Task Discuss about the functions of Library committee.

2.4 Organizational Structure in Libraries

An organizational structure is a way of describing the relationships among groups and individuals
in an organization. At the heart of an organizational structure there are two things: roles/
responsibilities and communications/accountability. Roles and responsibilities refer to what a
person or group does, and communications/accountability involves the relationships that a person
or group needs to hold in order to perform their job. It is important to note that even egalitarian
or “flat” structures require some kind of relationship in order to perform effectively.
These roles and responsibilities often fall under the three “Ps”: “purpose,” “people,” and “process.”
A purpose role would describe a group or division through some kind of function. For instance, a
“circulation” department is a functional group because people are expected to ensure the effective
circulation of materials. A people role focuses on a specific group. “Youth services” would be a
good example of a people-oriented role. A process role focuses on coordinating among the different
function and people roles. Human Resources are probably the most recognizable “process” role.

Self Assessment
State whether the following statements are true or false:
5. Authority control fulfills two important functions.
6. Youth services, would be a good example of a people-oriented rol.

2.5 Summary

Models for Library Management, Decision-Making, and Planning are authored by Robert
Hayes, professor emeritus and dean (1974-89), Graduate School of Library and Informa-
tion Science, University of California, Los Angeles.
Authority control is the practice of creating and maintaining index terms for biblio-
graphic material in a catalog in library and information science.
An organizational structure is a way of describing the relationships among groups and
individuals in an organization.

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