Page 53 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes 3.1.3 Significance of Personnel Administration

Personnel Administration plays a vital role in achieving the organisational goals and maximizing
the productivity. Some of the significances of Personnel Administration are given as follows:

Success of any administrative system depends on how effectively it handles its personnel
functions.
Out of three ‘M’s i.e. Men, Money and Material, men is the most important factor that
determines the quantity and quality of the performance and output. With their requisite
skills, aptitude, integrity and organizing capacity, they can build the image of their
organizations or effective institutions in the nation building process.
Personnel administration reduces the chasm between organizational objectives and the
individual to the desirable extent by treating individuals at work in such a way that they
will realise their maximum possible intrinsic abilities, to create an effective organization.
Now organizations perform a large number of varied and complex tasks which requires
efficient, effective, able and, competent personnel with the right aptitude and attitude.
Investment in developing human resources through training, career development, planning,
counselling, selection, job enrichment programs and designing suitable performance
appraisals and reward system can go a long way in maintaining the morale and motivation
of people at a high level.

The role of personnel administration is witnessed in the form of various policies and
programs adopted for these purposes.

Notes A personnel administrative specialist provides support to the staff of the personnel
department by ensuring the department accomplishes assigned responsibilities on a daily
basis.

3.1.4 Purpose of Personnel Management

In particular, personnel management is concerned with the development of policies governing:
Manpower planning, recruitment, selection, placement and termination.
Education and training, career development.
Terms of employment, methods and standards of remunerations.

Working conditions and employees services.
Formal and informal communication and consultation both through the representatives
of employers and employees and all levels throughout the organizations.

Negotiation and application of agreements on wages and working conditions, procedures
for the avoidance and settlement of disputes.

3.1.5 Functions of Personnel Administration

Personnel function is crucial in any administrative organization. The organization cannot afford
to ignore it. Hence it becomes a basic responsibility of the management, be in the government
or in semi or non-government organizations. The changes in the socio- economic environment
have its effect on management. The management environment keeps changing due to the changes

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