Page 177 - DLIS007_LIBRARY AUTOMATION

Library Automation

Notes To calculate fines or overdue charges for generating:
Printout of fine notices
Receipts of fine records

Printout of fine receipts
To calculate and print statistical reports
To extend provision for handling special categories of borrowers and special types of
materials

To generate and print gate pass and due date slips
To act as decision support system for better circulation management
To support various data capturing devices e.g. barcode readers, smart card and RFID
equipment, and
To extend facilities for ILL and maintenance activities
In summary we can specify a total of nine functional groups of activities performed by a circulation
module and these are:
Circulation control function to perform all charging and discharging activities at a
workstation in real time;

Hold processing function to enable placement of reservation on any title or item in the
database;

Loan period calculation function to determine automatically the loan period for each item
at the time it is charged;
Overdue processing function to automatically produce the appropriate notice when the
selected criterion is reached;
Cash management function to allow users to be billed automatically for recovering overdue
charges and value of lost materials;

Fiscal report generation function to record daily financial transactions including fines and
fees levied, fines and fees waived and fines and fees collected;

Transaction control function to block users who exceed overdue threshold (e.g. too many
overdue items) set by library;
User registration function to assign track and maintain borrower profiles; and

Report generation function to produce lists, reports and statistics in relation with various
facets of circulation management.

Self Assessment

Fill in the blanks:
11. …………………… refer to the types of documents that can be borrowed, the length of
retention, recall right of the library, etc.
12. A …………………… model is a set of procedures of record keeping with respect to only
their category, i.e., records of the materials held by a borrower.

13. …………………… represent an extension of the loan period by recharging the same item
to the same borrower.

172 LOVELY PROFESSIONAL UNIVERSITY