Page 25 - DLIS408_INFORMATION_TECHNOLOGY-APPLICATIONSL SCIENCES

Information Technology and Application

Notes Documentation

(a) Existing literature: go for the software after carefully examining the existing literature and
documentation on the particular software.
(b) Training: does the company or authority of the particular software provide training?
Where and how the training is conducted, whether it is online, onsite should also be
consider.
(c) Manual: does the training is accompanied by easy to follow supporting print material or
manual?

2.1 General Features of the Software

(a) Various computer platform: the various computer platform needed to run the software,
i.e., server, wireless connectivity, hard disk space needed, etc.
(b) Multiple platforms: does the software able to run in multiple platforms such as windows
2000, windows N.T., windows98, 95, etc.
(c) Capacity: The restriction in total number of database/information/records in a database it
can handle effectively.
(d) Speed: Speed of operation in different environment.
(e) Flexibility: Flexibility to handle of records of variable sizes.
(f) Standardize data format: Does it use standardize data form for importing and exporting of
data.
(g) De-bugging facility: De-bugging facility and scope of proper error message while executing
the software.
(h) User friendliness: Does the system easy to use? Does the system empower the experienced
user with short cut and flexible tool. Does the system easy to learn? Is the system menu
driven. Are the command mnemonic-based?
(i) Effectiveness: Does the system meet the specification.
(j) Reliability: Does the search give consistent result?
(k) Expandability: Is the system permit addition.
(l) Total cost of the software: Does the system comes in different module, i.e., available in
only circulation module, circulation plus cataloguing module. What is the total cost of the
system?
(m) Stream less movement of data: Does the database built on open standard technologies such
as SQL, cold fusion, or XML that allows different types of software to talk to each other.
That means your different system of the software can easily and automatically shares and
updates any information that have in common e.g. students name, address, etc.

Task Does software has flexibility to handle records of variable size?

2.2 Services of Software
(a) Acquisition: Does the system carry out duplicate checking while entering the data. Does it
have the capacity to print accession register?
(b) Data entry and editing: How effective the system is for data entry? Is the software provides
easy way for editing of records? Is insertion and deletion of records are easy?
(c) Circulation: provision of facility for issue, return, computation of fines, reservation of
document, etc.
(d) Serial control: Provision of monitoring multiple issue of a serial, provision of grace period
for receiving the serial, provision of renewal, overdue alert, entering the abstract of a
serial.
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