Page 84 - DCOM202_COST_ACCOUNTING_I

Cost Accounting – I

Notes The format for receiving materials is show below:

Kartik Company Limited
Materials Received Note
From: purchase Order No. & Date : …………………...
The Supplier Delivery Note No. & Date : …………………...
…………………… Date : …………………...
……………………
Item Description of Code Quantity Remarks
No. Materials No. Ordered Received Diff. (If any)

Received by: …………………... Checked by : …………………...

Any shortage will be noted in materials received and brought to the notice of the purchase
department or manager which will take up the matter with the supplier. In the same way,
excess supplies may be either retained or returned to the supplier by the store-keeper of
the purchase department. Receiving department will prepare five copies of the materials
received note-one each to purchase department, accounts department, store-keeper,
inspection department, and to the file of the receiving department itself.
The important function of the inspection department is to check the quality and
specifications of materials received as per purchase order. After the completion of
inspection, the inspection department will prepare its report called materials inspection
report mentioning clearly the quality of materials received and inspected and the reasons
for the rejection or shortage of material, if any. Inspection report will be prepared in four
copies – one each to purchase department, stores department, accounts department and for
the file of inspection department itself.
A format of the materials inspection report is as follows:

Kartik Company Limited
Materials Inspection Report
From: GR Note No. : ………………………
The Supplier, purchase Order No. : ……………………….
………………………... GIR No. : ……………………….
………………………... Date : ……………………….
Item Description Code Quantity Reasons for
No. of Materials No. Received & passed Rejected Rejections
Inspected

Inspected by : ………………………... Special Remarks : ………………………...

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