Page 315 - DMGT404 RESEARCH_METHODOLOGY

Unit 14: Report Writing

14.4 Types of Report Notes

There are two types of reports (1) Oral report (2) Written report.

14.4.1 Oral Report

This type of reporting is required, when the researchers are asked to make an oral presentation.
Making an oral presentation is somewhat difficult compared to the written report. This is
because the reporter has to interact directly with the audience. Any faltering during an oral
presentation can leave a negative impression on the audience. This may also lower the self-
confidence of the presenter. In an oral presentation, communication plays a big role. A lot of
planning and thinking is required to decide 'What to say', 'How to say', 'How much to say'. Also,
the presenter may have to face a barrage of questions from the audience. A lot of preparation is
required; the broad classification of an oral presentation is as follows.
Nature of an Oral Presentation

Opening: A brief statement can be made on the nature of discussion that will follow. The opening
statement should explain the nature of the project, how it came about and what was attempted.
Finding/Conclusion: Each conclusion may be stated backed up by findings.

Recommendation: Each recommendation must have the support of conclusion. At the end of the
presentation, question-answer session should follow from the audience.
Method of presentation: Visuals, if need to be exhibited, can be made use of. The use of tabular
form for statistical information would help the audience.
(a) What type of presentation is a root question? Is it read from a manuscript or memorized or
delivered ex-tempo. Memorization is not recommended, since there could be a slip during
presentation. Secondly, it produces speaker-centric approach. Even reading from the manuscript
is not recommended, because it becomes monotonous, dull and lifeless. The best way to deliver
in ex-tempo, is to make main points notes, so that the same can be expanded. Logical sequences
should be followed.

Notes Points to remember in oral presentation:
1. Language used must be simple and understandable.
2. Time Management should be adhered.
3. Use of charts, graph, etc., will enhance understanding by the audience.

4. Vital data such as figures may be printed and circulated to the audience so that their
ability to comprehend increases, since they can refer to it when the presentation is
going on.
5. The presenter should know his target audience well in advance to prepare tailor-
made presentation.

6. The presenter should know the purpose of report such as "Is it for making a decision",
"Is it for the sake of information", etc.

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