Page 62 - DENG401_Advance Communication Skills

Unit 2: Presentation Skill

Features, elements of presentation, ten steps to a successful presentation and a few tips on Notes
team presentation are also discussed.
Finally, the present chapter throws light on seminar presentation.

2.9 Keywords

Environment/Location: Physical environment the size of the room, the seating arrangement,
speaker's position vis-à-vis the platform or podium, setting of the mike, lighting and ventilation,
positioning of the visual aids, etc., should be well planned out and observed in advance.
Extemporaneous Presentation: In this case, the speaker does not memorize the whole
presentation, word by word. Rather, he takes some ideas in his mind and in a logical order,
presents them in his own words. A mental recap helps.
Memorized Presentation: If the memory power of the speaker is to read aloud well, he may
memorize the whole presentation and not use any written material, but in case, the speaker
forgets in between, it leaves a very bad impression and spoils the effect of the presentation.
Presentation : A presentation is a live mode of sharing information with a select audience. It is
a form of oral communication in which a person shares factual information with a particular
audience.

Reading: A written script may be used to present the whole matter. It helps to maintain accuracy,
but eye contact may be lost in the process. Very few speakers can master this art of reading as
well as maintaining frequent eye contact with the listeners.
Seminar Presentation: A seminar is more informal than a meeting or a conference. A seminar is
held within an organization. Seminar is a formal gathering of people who have assembled
together to exchange views and experiences with one another on a specified topic.

2.10 Self Assessment

Fill in the blanks:
1. A ............................. is essential for the students, researchers and working managers in
today’s fast moving business environment.
2. We can define presentation as an ................................. using visual electronic aids to discuss
new ideas and information with a specific audience in an impressive and convincing
manner.
3. The focus is on ......................... the listeners to buy the ideas that are shared.

4. A good guide for the breakdown of a presentation is the ..................................
5. The ............................ should be familiar with the physical environment.
6. ............................ should be prepared meticulously and carefully.
State whether the following statements are True or False:

7. A presentation has a well-defined format.
8. Select any common topic in which you are interested.
9. Length of the script, depending on the time available for presentation.
10. Style of presentation, conversation style or formal speech, simple and lucid or impressive
and explanatory.

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