Page 189 - DENG102_COMMUNICATION_SKILLS_II

Communication Skills-II

notes Signature: After the complementary close, the writer of the letter puts his signature. One should
sign personally not by affixing his specimen seal. Ball point pen or ink pen should be used for
signature.
Usually the name of the signatory is also written or printed below his signature, along with his
official’s position, as stated below:

Example:

1. In the case of a letter from the proprietor of a sole-trading business:
Yours faithfully,
Sd/-
(Prem Kumar)
Proprietor

2. In the case of partnership firm:
Yours faithfully,
Sd/-
For Nawal Kishore & Sons

(Nawal Kishore)
Partner
3. In the case of company:
Yours faithfully,
Sd/-
For National textiles Ltd.,

(Nawal Kishore)
Manager
Enclosures: The number of documents, if any, to be sent along with the letter is mentioned in the
left hand side of the letter. Usually cheque, draft, bills or invoice, etc. are enclosed with the letter.
This will bring to the notice of the reader about the number documents enclosed with the letter
and he can check at his end the enclosures that have been duly received with the letter or not.
Typist/clerk’s initials: The letter is initialed by the typist or the dealing clerk, who shall be made
responsible for any mistake remaining unnoticed in the letter. In terms of name, his first spelling
(initials) is written.
Post Script or P.S.: Sometimes, any matter of importance may be left out for including in the
main body of the letter. In such a situation, that can be included in the letter by giving a footnote
as P.S. After writing the post script, the writer of the letter should sign below it.
Margin: Margin is the space left out at the left hand side of the letter paper. Provision of margin
increases the beauty of the letter. Moreover, if sufficient margin is provided, any written portion
will not hide inside the filing portion.

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