Page 157 - DMGT302_FUNDAMENTALS_OF_PROJECT_MANAGEMENT

Fundamentals of Project Management

Notes The following sections describe the activities required to perform project closure.

Task Discuss about project termination

9.5 Perform Project Closure

To initiate the closure of the project, a project closure report should first be created. This report
lists all of the closure activities and identifies the resource responsible for each activity listed.
Following the approval of the report by the customer, the activities identified are actually
undertaken to close the project.

Document a Project Closure Report

A project closure report is a document which formalizes the closure of a project. It provides
confirmation that the criteria for customer acceptance have been met and requests sign-off from
the project sponsor to close the project. A project closure report includes:
1. a detailed list of project completion criteria;

2. confirmation that all completion criteria have been met;
3. a list of outstanding business activities, risks and issues;
4. a set of actions to hand over project deliverables and documentation, terminate supplier
agreements, release resources to the business and inform stakeholders of the closure;
5. a request for project closure approval.
A project closure report is prepared at the start of the project closure phase by the project
manager and is submitted to the project sponsor for sign-off. Following sign-off, a suite of
closure activities are undertaken to formally close out the project.
The following sections describe how to create a project closure report, providing tables and real
life examples used for projects.

Validate the Project Completion

This section confirms that the criteria required to complete the project have been met and that
any outstanding items have been identified.

Completion Criteria

The first step towards initiating project closure is to confirm that the project completion criteria
have been achieved. List the project completion criteria in Table 9.1 and for each criterion listed,
confirm whether or not it has been approved by the customer.

Table 9.1: Completion Criteria

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