Page 160 - DMGT302_FUNDAMENTALS_OF_PROJECT_MANAGEMENT

Unit 9: Evaluation and Termination

Communication Notes

Identify a plan to communicate the project closure to all project stakeholders, using Table 9.7.
Table 9.7: Communicating the Project Closure

You are now ready to collate all of the materials listed in this section and create your project
closure report. The next step in the project life cycle is to complete the project closure actions
identified in the project closure report.

Complete Project Closure Actions

Following approval, the activities stated in the project closure report are undertaken to close the
project. These activities involve the handover of deliverables and documentation to the customer,
the termination of supplier contracts, the release of project resource back to the business and the
communication of project closure to all project stakeholders.

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Caution A Post-implementation Review (PIR) is an assessment of the overall success of the
project.

9.6 Review Project Completion

The final step in the project life cycle is to review the project completion. A post-implementation
review is undertaken to formally review the project and identify any lessons learnt.

Undertake a Post-implementation Review

A Post-implementation Review (PIR) is an assessment of the overall success of the project. The
PIR is conducted by closely reviewing the project’s performance against the original plans, and
conformance against the project management processes defined for the project. The purpose of
the PIR is not only to assess the project’s level of success but also to identify lessons learnt and
make recommendations for future projects to enhance their likelihood of success. The PIR results
are recorded in a document which is retained by the business as the last record of the project.

The PIR document includes:
1. an assessment of how the project performed against the objectives, scope, deliverables,
schedule, expense and resource targets identified during the project initiation and project
planning phases;

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