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Unit 14: Report Writing




                                                                                                Notes
             Did u know?  Report on children's education is a kind of government and social welfare
             report.

          14.4.3 Distinguish between Oral and Written Report

                          Oral report                         Written report
            No rigid standard format.             Standard format can be adopted.
            Remembering all that is said is difficult if not   This can be read a number of times and
            impossible. This is because the presenter cannot   clarification can be sought whenever the reader
            be interrupted frequently for clarification.   chooses.
            Tone, voice modulation, comprehensibility and   Free from presentation problems.
            several other communication factors play an
            important role.

            Correcting mistakes if any, is difficult.   Mistakes, if any, can be pinpointed and
                                                  corrected.
            The audience has no control over the speed of   Not applicable.
            presentation.
            The audience does not have the choice of picking   The reader can pick and choose what he thinks
            and choosing from the presentation.    is relevant to him. For instance, the need for
                                                  information is different for technical and non-
                                                  technical persons.

          Self Assessment

          Fill in the blanks:

          10.  In an oral presentation, ……………….plays a big role.
          11.  ………….report presents the outcome of the research in detail.
          12.  The …………….statement should explain the nature of the project, how it came about and
               what was attempted.

          14.5 Preparation of Research Report

          Having decided on the type of report, the next step is report preparation. The following is the
          format of a research report:
          1.   Title Page
          2.   Page Contents
          3.   Executive Summary

          4.   Body
          5.   Conclusions and Recommendations
          6.   Bibliography
          7.   Appendix

          1.   Title Page: Title Page should indicate the topic on which the report is prepared. It should
               include the name of the person or agency who has prepared the report.




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