Page 75 - DMGT406_HUMAN_RESOURCE_MANAGEMENT

Human Resource Management

Notes 5.3 Purpose

1. Finding out and developing the source here required number and kind of employees are/
will be available.

2. Developing suitable techniques to attract the desirable candidate.
3. Employing the technique to attract the employees.
4 Stimulating as many candidate as possible and asking them to apply for jobs irrespective
of number of candidate required in order to increase the selection ratio (i.e., number of
application per one job vacancy) due to lower yield ratio.

5.3.1 Role Profiles for Recruitment Purposes

Role profiles, define the overall purpose of the role, its reporting relationships and key result
areas. They may also include the list of competencies required. They may be technical (skills and
knowledge required to do a specific job) and behavioural competencies attached to the role. The
profile also includes the terms and conditions (pay, benefits, hours of work, mobility, traveling,
transfers, training, development and career opportunities). Recruitment role provides the basis
for person specification.

5.3.2 Person Specifications

A person specification also known as recruitment, job or personnel specification is the essential
element on which the selection procedure is based. It is the sum total of education, training,
experience, qualification a person has to perform the job assigned to him.
When the job requirement have been specified, they should be categories under suitable heads.
The basic categories include qualification, technical and behavioural competencies (as given in
the figure below for the HR Officer).
Table 5.1: Person Specification for HR Officer

1. Technical Competencies:
 Essential
- job analysis
- inputting data to computers
- carrying out complex paper work
- interviewing techniques
 Desirable
- conducting training sessions
- job evaluation
- counseling techniques
2. Behavioural competencies:
 Communication skills, both written and oral
 Focus on achieving results
 Able to handle change and adaptable
 Interpersonal skills to achieve desired results
 Creativity and innovation in problem solving
 Emotional stability
 Empathy
3. Qualification/Experience
 Postgraduate in Human Resource Management with 5 years of relevant
experience

68 LOVELY PROFESSIONAL UNIVERSITY